Project Overview
Role: Lead UX UI Designer
Skillset: Problem defining, user research, data analysis
Team: 1 Product Manager, 1 Designer, 1 Engineers
Timeline: Nov. - Dec. 2024
Deliverables: Responsive Web App
5 Second Takeaways
Problem
Miscommunication between client success and analytics is leading to inaccurate data collecting
Solution
Give hierarchy to tasks and use common terminology to clearly communicate what information will be documented and shared internally
Outcome
Goal Achieved: refund request information accurately reflects customer needs and meets query categorization requirements
Primary Users
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Jess contributes to business direction relying on data collected from every revenue stream. When managers need to submit a refund to a customer, details about why are included as criteria for approval. Jess needs to evaluate patterns quickly to give Customer Success Managers suggestions to improve performance. Having unorganized details per submission makes it difficult and time consuming to filter for certain trends or customer qualities. She fears that might miss key information that could help steer Datalign in a net positive direction.
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Grayson has a direct relationship with each client. Day to day, his conversations include performance strategies, technical support, and general feedback about budget spending. In order to do his best work, he needs quick access to client information as well as a bigger picture about performance trends. Another part of maintaining positive relationships with clients is to process refund requests. These can be spotted as anomalies Grayson notes, or coming from the client. Each request takes time to be evaluated by the team, submitted by Grayson, and reported back to the client for reassurance.
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Alyssa is responsible for tracking changes performance through a financial lens. She reports to Datalign executives performance quality based on the reasons customers are requesting refunds and how much monthly revenue is impacted. Having information easily accessible is critical to provide her the necessary context for accurate reporting.
Research & Iterations
User Pain Points
Too many clicks
Over time, layers of new features have occurred on top of each other within the same table. All ‘edit’ actions take place in one pop-up window meaning important details and paths are often hidden or involve redundant steps.
2. Bugs are blockers
The structure of the pop up window involves the user interacting in one particular order however, there isn’t any indication that failing to do so will cause an error. This tacts on twice as much time as it would normally take to submit a refund.
3. Content doesn’t meet criteria
Submitting a refund request is answering the questions of ‘who, what, and why?’. There are key filters missing from the current experience that would drive business decisions at scale.
“The new categories are great, but being able to see if a refund came from a customer or someone at Datalign, helps to add context for why they were refunded in the first place and what we should do about it.” – Jess
Considerations
Urgency in addressing original goals not achieved initially
This has already cost Datalign with recent release
There’s more work to do here that could significantly improve the customer success manager and account manager experience that is not in this scope
Proposal
Consolidate actions at ingress point
separate tasks through templating modals
expand content to provide clear communication