Project Overview


Role: Lead UX UI Designer

Skillset: Problem defining, user research, data analysis

Team: 1 Product Manager, 1 Designer, 1 Engineers

Timeline: Nov. - Dec. 2024

Deliverables: Responsive Web App

5 Second Takeaways


Problem

Miscommunication between client success and analytics is leading to inaccurate data collecting 

Solution

Give hierarchy to tasks and use common terminology to clearly communicate what information will be documented and shared internally

Outcome

Goal Achieved: refund request information accurately reflects customer needs and meets query categorization requirements

Primary Users

  • Jess contributes to business direction relying on data collected from every revenue stream. When managers need to submit a refund to a customer, details about why are included as criteria for approval. Jess needs to evaluate patterns quickly to give Customer Success Managers suggestions to improve performance. Having unorganized details per submission makes it difficult and time consuming to filter for certain trends or customer qualities. She fears that might miss key information that could help steer Datalign in a net positive direction. 

  • Grayson has a direct relationship with each client. Day to day, his conversations include performance strategies, technical support, and general feedback about budget spending. In order to do his best work, he needs quick access to client information as well as a bigger picture about performance trends. Another part of maintaining positive relationships with clients is to process refund requests. These can be spotted as anomalies Grayson notes, or coming from the client. Each request takes time to be evaluated by the team, submitted by Grayson, and reported back to the client for reassurance. 

  • Alyssa is responsible for tracking changes performance through a financial lens. She reports to Datalign executives performance quality based on the reasons customers are requesting refunds and how much monthly revenue is impacted. Having information easily accessible is critical to provide her the necessary context for accurate reporting. 

Research & Iterations

User Pain Points

  1. Too many clicks

Over time, layers of new features have occurred on top of each other within the same table. All ‘edit’ actions take place in one pop-up window meaning important details and paths are often hidden or involve redundant steps.

2. Bugs are blockers

The structure of the pop up window involves the user interacting in one particular order however, there isn’t any indication that failing to do so will cause an error. This tacts on twice as much time as it would normally take to submit a refund.

3. Content doesn’t meet criteria

Submitting a refund request is answering the questions of ‘who, what, and why?’. There are key filters missing from the current experience that would drive business decisions at scale.

“The new categories are great, but being able to see if a refund came from a customer or someone at Datalign, helps to add context for why they were refunded in the first place and what we should do about it.” – Jess

Considerations

  1. Urgency in addressing original goals not achieved initially

  2. This has already cost Datalign with recent release

  3. There’s more work to do here that could significantly improve the customer success manager and account manager experience that is not in this scope

Proposal

  1. Consolidate actions at ingress point

  2. separate tasks through templating modals

  3. expand content to provide clear communication

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